Meeting & Events Specialist

Do you have a knack for communication and a passion for creating unforgettable events? Then keep reading! 
 
Zoku provides a home for business travelers who want to live in a city for between a few days and a few months. We’re a new type of business hotel offering a relaxed place to live, co-work and socialize – while wiring residents into the local scene. Join an international team of driven, proactive and fun-loving Zokus who all have one thing in common: a passion for connecting people across the globe. 

We’re also proudly B Corp certified at all four of our locations (Amsterdam, Copenhagen, Paris and Vienna), which means we hold ourselves to high standards when it comes to social and environmental impact, transparency and accountability. At Zoku, you’ll join an international team of driven, proactive and fun-loving people who all share one thing: a passion for connecting people across the globe. 

TELL ME MORE
As our Meeting & Events Specialist, you’ll be responsible for securing primarily meetings, but also events-bookings with likeminded companies. 

Your day to day consists of closing meeting requests, handling group event enquiries, entering incoming bookings, answering the phone, managing online booking channels, operating the actual meetings and events and maintaining email contact with our clients. 
You’ll be working closely together with the operational team and our Partnerships Manager, while reporting to the General Manager of Zoku Vienna in close contact with our International Director of Sales. 

WHAT WILL YOU DO?
No day looks the same as Meeting & Events Specialist… but here’s a glimpse of what you can expect: 

The ultimate party planner: You’re the go-to person and first point of contact for all things M&E. You love a good chat and have a knack for event planning. 

Creating memorable meetings and events:  You’re in charge of coordinating everything needed to create unforgettable events. 

A networking champ: You’ll create and maintain relationships with potential and current accounts while discussing partnership opportunities directly with our Partnerships Manager. 

Keeping things organized: Organization is your middle name. We’ll need you to have your admin in check to manage feedback, invoices and more. 

Dive into the action: Get ready to jump into the nitty-gritty of your planned events and meetings, making sure everything runs like a breeze operationally. Keep those clients smiling and don't forget – you'll be trading feedback with our awesome staff too! 

WHAT’S IN IT FOR YOU?

• A market conform salary package of 2500€. Of course, we are happy to adjust depending on experience and know-how. 

• A phone subscription and laptop from Zoku. 

• Flexible working agreement and the option to take up to 20% home-office time 

• Benefits like free lunch directly out of our Living Kitchen, a free after-work drink, various discounts and friends & family rates at all Zoku locations. 

• A fun, young, multi-national company with colleagues from across the globe to meet, learn and grow with.  

• Exciting on-the-job training opportunities and fun events throughout the year to celebrate achievements and milestones. 

• A job at one of the 25 coolest hotels in the world, that feels like a second home and is purpose-driven.  

WE LOVE PEOPLE WHO 

• Bring good vibes, are friendly and always approachable - even over the phone. 

• Have an ambitious commercial drive, positive mindset, and hospitable character. 

• Love up-selling and creating the best possible deal for the client and hotel. 

• Can keep a cool head and warm smile even during busy and stressful times. 

• Have a can do, entrepreneurial spirit that's all about discovering new ideas and solutions. 

• Love putting a personal touch on their service. 

A FEW MUST HAVES 

• You have hospitality background and ideally have prior experience in a similar M&E function. 

• You are fluent (C1) in both German and English, other languages are a plus. 

• You have extraordinarily strong communication and writing skills. 

• You are an EU resident or have a valid working and residence permit for Austria. 

• You love to work, as we need you full-time.  

• You are available to start working around April 2026.